Basic Tech Tips

Not everyone has the same level of tech expertise, and sometimes it’s tough to see colleagues zip through computer tasks you have trouble with. If you feel embarrassed about your technical skills (and who doesn’t from time to time?) it can be even tougher to ask for help.  While there are many resources on the available online it can be an overwhelming task to search them out. (more…)

Adding Video to Your UUA Blog

Video, done right, is the most compelling content on the web. It draws the viewer in and can mobilize your audience to action in ways other media just can’t. Indeed, with Google video serving 143.2 million unique viewers in July 2010, most of that being YouTube, you relegate your organization to the unknown if you don’t use video as a key part of your content strategy.  In the early months of 2011, 89 million people will watch 1.2 billion videos – daily.  Most blog software makes it very easy to add video to your blog.  UUA Blogs uses WordPress as its blogging software.  We’ve setup a couple easy ways to add video to your blog. (more…)

Finding All Your Large Mail Messages

Earlier, James wrote an entry describing how to use the Outlook Attachments Viewer to manage your Outlook attachments. This is a great way to control your mailbox size, as a high percentage of this is almost always found in a few big attachments.

There’s also a way to do this inside Outlook itself, by using Search Folders. What we’ll do is create a Search Folder with no filters. (click the pic to see a larger image) This will create a folder that contains every piece of mail in your mailbox. Once this is done you can sort by size by clicking the top of the size column. Now delete what you want, save what you want, and in no time flat you’ve removed many dozens (hundreds?) of megabytes from your mailbox. Here’s how you do it in Outlook 2003:

Click File / New / Search Folder.
Scroll down in the selection box and choose “Create a custom Search Folder”.
Click the Choose… button.
Type All Mail in the Name field.
Click the Browse… button. Make sure the upper-leftmost checkbox (Mailbox – Your Name) is selected and none of the child checkboxes are selected.
Click OK.
In the Custom Search Folder dialog click OK.
See a warning saying “you have not specified any crieteria…”. This is fine because we want all messages in this folder. Click Yes.
In the New Search Folder dialog click OK.

Your new folder is now created. This may take some time to create. I haven’t been here that long and don’t have too much junk in my mailbox yet, so it only took a few seconds. When this is done you’ll see it as a subfolder on the left under the Search Folders folder. Open it up and click the top of the Size column which will sort by size. Find the biggest emails you have and go to town.