(Note: This message does not apply to the Ricoh/Canon floor copiers.)
One of the downsides to the recent Jefferson update comes to us in the form of incompatible printers. If you are unlucky, the printer connected to your home computer may no longer be available when you are logged in to Jefferson. One option is to buy a new printer, but if you want to cheat, there is a way you can kind of print from Jefferson anyway using a PDF Printer. (more…)
It always annoyed me that when I printed out a web page it came with ads, links to other articles, Facebook “Like” buttons, the list goes on… I always used to copy and paste the entire page into something like Microsoft Word and delete things before printing.
Recently I stumbled onto a neat little solution to this particular annoyance. (more…)
That is the trick, isn’t it? The solution we have here at the UUA is called PDF Creator and works something like this: it is a piece of software that pretends to be a printer. Suppose you have an Excel document open and would like a copy as a PDF. Good old PDF Creator is standing around shouting: Pick me! Pick me! I’m the coolest printer! Pick me! If you do choose to print to PDF Creator it will ask you to save a file (this is the part where you pick where you want the new PDF to end up). Then still fooling the other program into thinking it is a printer, PDF Creator will get all the data that would normally be headed off to the printer and instead turn it into a PDF.
If you don’t have PDF Creator installed you can get it here. PDF Creator is the only PDF method officially supported by ITS, but here are some other ones I’ve found handy:
- Open Office: An Office Suite that can do many of the things Microsoft Office can (does some things better, does some much worse or not at all) and it can create PDFs. Just install it fire it up and open the document you want then look for a little PDF icon on the toolbar. Click on that and presto it asks you where you want the PDF to end up. If you want to give it a whirl you can get open office here.
- Free PDF Convert.com: The way this works is you upload the document you want converted and they email you a PDF. The downside is they have your email and might spam it. You can find it here.
For those times when you wish to save ink and paper, Mark asked if we could create a couple of print profiles. They do indeed exist: “B&W;, 2-sided” and “B&W;, 2-sided, stapled”. Things are fairly simple, the first prints in black and white only on both sides of the page, and the second does the same with the addition of stapling the pages together.
In order to use these settings when printing a document select Properties.
Then Select the profile you want from the dropdown menu.
Then click OK and Print.
If you have any questions feel free to get in touch with me.
Occasionally you have a paper document you’d like to edit in Word. Fear not, you won’t have to retype the whole thing. Here is what you do:
Run over to your nearest scanner, and scan in the document as a .tiff (It has to be a tiff for the tool we’ll use next)
Send it to your computer
Once the scanned file is on your computer open Microsoft Document Imaging
Next open your tiff file ( File >> Open) and browse to you tiff file
Once your scanned document is open go to the Tools Menu and select Send Text to Word…
It will open a word document with the text of your scanned document. Regrettably it usually doesn’t keep things organized the same way on the page, so you’ll have to do a bit of clean up on the document.
If you have any questions about how things work with this or other programs, please contact the UUA helpdesk.