Guides to Office 2010 for Office 2003 Users

If you haven’t been upgraded to Windows 7 and Office 2010, chances are you soon will. While I think the new interface office uses is an improvement it can certainly take some getting used to. One thing you can use to ease the transition: a set of guides from Microsoft where you can enter a command on the Office 2003 interface and see how to do that same command in Office 2010. These guides are available online as a webapp or on your desktop in a folder called “Help with Office 2010”.

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Archiving and .pst Files: What Are They?

Before I dive into archiving and what .pst files are, I’d like to start with a brief overview of how the UUA’s email system works. Everything in each person’s Inbox, Deleted Items, and other folders live on one of the UUA’s servers. Outlook (or Entourage for Mac users) connects to our server and grabs a copy of each email, calendar item, contact, etc. It also checks back periodically for any new email that may have been sent to your inbox. (more…)

Archive with Entourage

Before I dive into how to archive I’d like to give you a brief overview of how our mail system works. We keep a copy of everything in each person’s Inbox, Deleted Items, and other folders on the server. Your Outlook (for Windows) or Entourage (for Mac) program connects to our server and makes sure everything is synced up. (more…)

Outlook Meeting Requests

Suppose I want to setup a meeting with Scott before he takes off on sabbatical, but I don’t want to waste our time trying to figure out when we’re both free. Outlook has me covered; it can help me find a time that works.

First I’ll open Outlook and switch into the Calendar View (Ctr + 2 is the keyboard shortcut). Then I’ll click on New and Select Meeting Request (or Ctrl + Shift + Q if I want to get fancy with the keyboard).
This will bring up an appointment, so I’ll just fill out a few details: sthomson@uua.org in the “To…” field Super important IT Meeting in the “Subject” field and My Office in the” Location” field. I’ll type in some quick notes about what we’ll cover during the meeting: maybe a link to a product online we’re looking at, notes from a previous meeting, or subjects we want to cover during the upcoming meeting. Now I’ll make a quick guestimate that the stuff will take 45 minutes to talk about and dial that into the start and end times*.

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Creating a PDF

That is the trick, isn’t it? The solution we have here at the UUA is called PDF Creator and works something like this: it is a piece of software that pretends to be a printer. Suppose you have an Excel document open and would like a copy as a PDF. Good old PDF Creator is standing around shouting: Pick me! Pick me! I’m the coolest printer! Pick me! If you do choose to print to PDF Creator it will ask you to save a file (this is the part where you pick where you want the new PDF to end up). Then still fooling the other program into thinking it is a printer, PDF Creator will get all the data that would normally be headed off to the printer and instead turn it into a PDF.

If you don’t have PDF Creator installed you can get it here. PDF Creator is the only PDF method officially supported by ITS, but here are some other ones I’ve found handy:

  • Open Office: An Office Suite that can do many of the things Microsoft Office can (does some things better, does some much worse or not at all) and it can create PDFs. Just install it fire it up and open the document you want then look for a little PDF icon on the toolbar. Click on that and presto it asks you where you want the PDF to end up. If you want to give it a whirl you can get open office here.
  • Free PDF Convert.com: The way this works is you upload the document you want converted and they email you a PDF. The downside is they have your email and might spam it. You can find it here.

Easy Double Sided Printing

For those times when you wish to save ink and paper, Mark asked if we could create a couple of print profiles. They do indeed exist: “B&W;, 2-sided” and “B&W;, 2-sided, stapled”. Things are fairly simple, the first prints in black and white only on both sides of the page, and the second does the same with the addition of stapling the pages together.

In order to use these settings when printing a document select Properties.








Then Select the profile you want from the dropdown menu.







Then click OK and Print.

If you have any questions feel free to get in touch with me.