Folders are pretty boring.  You probably have tons of them on your computer.  However, not all folders where created equal.  The U:\ or “U” drive is a folder that lives on one of the UUA’s servers.  Your U drive folder has one extra property that a folder on your desktop lacks: it is backed up several different ways automatically. Read on to find out how to keep your data safe…

Here’s how the U:\ drive is backed up:

  • The U:\ drive actually lives on a server at 25 Beacon.
  • Everything in your U:\ drive is backed up twice a day (at 7 AM and noon).
  • These backups are also backed up, and eventually an encrypted copy is sent via courier to a company that specializes in long term data storage.
  • You can access those backups easily from your computer.

Sounds safe, right! However, remember that files saved on your computer’s C:\ drive or in your My Documents folder (rather than on our servers) are NOT backed up by IT. Hmm, where do you suppose you should store your important files… ?

Files saved on U:\ can be recovered years after you saved them there, even if something terrible happened to the UUA server (there is still the copy sent off by courier). Not only that, but it’s easy to get a copy of one of those backups.
Here is how it works: Suppose you accidentally delete or make some changes you didn’t want to a file. To get that file back the way it was before, you can:

  1. Right-click on your U:\ drive and select “Properties”.
  2. Click on the “Previous Versions” tab.
  3. Double-click on a time from before you deleted or changed a file.
  4. Windows opens a copy of your U:\ folder as it was on the date you selected. (Magic!)
  5. Navigate to the file you deleted or changed.
  6. Copy it back to your current U:\ folder, or open it up and begin working on it.

Now tell me that is not awesome! All you have to do is save files in a special folder and they are automatically backed up for you.

Note: If you work from off-site, you must connect to the VPN to access your U:\ drive. Or, use it from Jefferson.

About the Author
James Curran