Create a Meeting Solution in Almost Any Room

We ITS techies recently made a meeting cart — a mobile unit with a computer, large screen, wireless keyboard and mouse, and webcam, to make it easy for a group to use AnyMeeting to include off-site folks. While putting some finishing touches on the meeting cart in Pickett and Eliot House’s Rice Room, one of the guests asked how to make such a thing. It’s not terribly difficult, but it will take about $2000 and an afternoon to put together. Here is a quick parts list and some thoughts on building a meeting cart. (more…)

Automatically Sync Your Desktop and Jefferson

For folks who work in Boston:

Not too long ago I wrote an article explaining how to automatically backup your Desktop and Documents folders to your U:\ folder, which is pretty cool. Where it turns awesome is when you use the same trick on Jefferson. Here is how it works: tell your UUA computer to use U:\ as the place to store all your Documents, and then tell Jefferson to use the same place (U:\). The end result is anything you save on your computer shows up on Jefferson and anything you save on Jefferson shows up on your computer automagically. Read on for all the details. (more…)

Zoom in on Shared Screen in AnyMeeting

When someone is sharing their screen with you in AnyMeeting you can control the appearance of the shared image by hovering the cursor over the image. A toolbar appears, as shown below. The magnifying glass toggles between “Actual Size” and “Fit to Screen”; usually Actual Size is a good fit. The other tool toggles between “Maximized” and “Minimized.” Often, Maximized is your best bet as other combinations will truncate the bottom of the image or render it too small to be useful.

Printing from Jefferson: A Work-around

One of the downsides to the recent Jefferson update comes to us in the form of incompatible printers. If you are unlucky, the printer connected to your home computer may no longer be available when you are logged in to Jefferson. One option is to buy a new printer, but if you want to cheat, there is a way you can kind of print from Jefferson anyway using a PDF Printer. (more…)

Force a Frozen Program to Close (Windows)

Most of the time, Windows programs behave, but occasionally they freeze up and stubbornly refuse to close or respond. Usually you can use End Task from the task manager to close them but if that fails there is another trick you can use: End Process. Here’s how both of these methods work.  (more…)

Force a Frozen Program to Close (Mac)

Most of the time programs running on your Mac behave, but occasionally they freeze up and stubbornly refuse to close or respond. Usually you can force an application to quit by pressing Option+Command+Escape, selecting the wayward program, and clickng the Force Quit button. If that fails there is another trick  to close a frozen program.  Morbidly enough it’s a command called kill. (more…)

Automatically Back Up Your Documents

Did you know that files you save on your computer are not backed up? It’s sad but true that anything you save on the hard drive of your work computer could be lost if something bad happened. Fortunately if you use a desktop on Beacon hill there is an easy way to make sure files are backed up. Here’s how to tell your computer to store your Desktop and Documents folder in your U:\ Drive rather than on your local computer.

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Guides to Office 2010 for Office 2003 Users

If you haven’t been upgraded to Windows 7 and Office 2010, chances are you soon will. While I think the new interface office uses is an improvement it can certainly take some getting used to. One thing you can use to ease the transition: a set of guides from Microsoft where you can enter a command on the Office 2003 interface and see how to do that same command in Office 2010. These guides are available online as a webapp or on your desktop in a folder called “Help with Office 2010”.

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