View Public Folders in Outlook 2010

One thing that can be hard to find in Outlook – public folders (usually shared calendars like the OPS room calendar). That’s because they hide in the “Folder List” rather than the default Mail view. Fortunately they live just a couple clicks away. Here’s how to view them: Open Outlook, and click on “Folder List” (alternatively you can hold down Ctrl key and press 6). Once you do that Public folders should appear near the bottom of the pane on the left of Outlook.

That’s it you should have access to the various shared calendars and folders floating around the UUA.

Note: If you’re using Office for Mac you’ll need to Subscribe to Public Folders for this functionality

Guides to Office 2010 for Office 2003 Users

If you haven’t been upgraded to Windows 7 and Office 2010, chances are you soon will. While I think the new interface office uses is an improvement it can certainly take some getting used to. One thing you can use to ease the transition: a set of guides from Microsoft where you can enter a command on the Office 2003 interface and see how to do that same command in Office 2010. These guides are available online as a webapp or on your desktop in a folder called “Help with Office 2010”.

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Archiving and .pst Files: What Are They?

Before I dive into archiving and what .pst files are, I’d like to start with a brief overview of how the UUA’s email system works. Everything in each person’s Inbox, Deleted Items, and other folders live on one of the UUA’s servers. Outlook (or Entourage for Mac users) connects to our server and grabs a copy of each email, calendar item, contact, etc. It also checks back periodically for any new email that may have been sent to your inbox. (more…)

Archive with Entourage

Before I dive into how to archive I’d like to give you a brief overview of how our mail system works. We keep a copy of everything in each person’s Inbox, Deleted Items, and other folders on the server. Your Outlook (for Windows) or Entourage (for Mac) program connects to our server and makes sure everything is synced up. (more…)