That is the trick, isn’t it? The solution we have here at the UUA is called PDF Creator and works something like this: it is a piece of software that pretends to be a printer. Suppose you have an Excel document open and would like a copy as a PDF. Good old PDF Creator is standing around shouting: Pick me! Pick me! I’m the coolest printer! Pick me! If you do choose to print to PDF Creator it will ask you to save a file (this is the part where you pick where you want the new PDF to end up). Then still fooling the other program into thinking it is a printer, PDF Creator will get all the data that would normally be headed off to the printer and instead turn it into a PDF.

If you don’t have PDF Creator installed you can get it here. PDF Creator is the only PDF method officially supported by ITS, but here are some other ones I’ve found handy:

  • Open Office: An Office Suite that can do many of the things Microsoft Office can (does some things better, does some much worse or not at all) and it can create PDFs. Just install it fire it up and open the document you want then look for a little PDF icon on the toolbar. Click on that and presto it asks you where you want the PDF to end up. If you want to give it a whirl you can get open office here.
  • Free PDF Convert.com: The way this works is you upload the document you want converted and they email you a PDF. The downside is they have your email and might spam it. You can find it here.
About the Author
James Curran

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